Terms & Conditions

If a participant’s visa application is rejected or cancelled by the respective embassy or consulate, the conference organizers will provide a refund of the registration fee.

To process the refund, participants must submit an official visa rejection letter or supporting document issued by the embassy or consulate as proof of the visa denial.

Once the valid documentation is received and verified, the refund will be processed within 7–14 business days. Any applicable bank transaction or administrative charges may be deducted from the refund amount.

We encourage all participants to apply for their visa well in advance and to ensure that all required documentation is submitted accurately to avoid delays.

The organizing committee remains committed to supporting participants and will assist with any required conference invitation letters or documentation for the visa application process.

In the case of VISA refusal, the paid amount can be transferred to another conference as per the participant’s choice.

Participants who availed discounts on the registration fee are not eligible for refunds.

An exception may apply if the event itself is cancelled, in which case the applicable cancellation policy will be followed.

In the event that the congress cannot be held or is postponed due to situations beyond the control of the Conference/Summit organizers, or due to events which are not attributable to wrongful intent or gross negligence of the congress organizers, the congress organizers will refund 100% of the registration fee.

The congress organizers cannot be held liable by participants for any damages, costs, or losses incurred, such as transportation costs, flight booking cancellation charges, accommodation costs, financial losses, or other related expenses.

A fully paid registration can be transferred to another related conference within the Organization, only if the participant has a valid reason for their absence.

Transfers are only initiated through requests submitted by email.

If there is a replacement of the registered person, the following details must be provided to the respective conference secretary:

Our goal is to ensure a smooth and transparent experience for all attendees.

We remain committed to supporting participants throughout the registration and travel preparation process.

Participants may contact the organizing committee for assistance regarding registration, visa documentation, conference invitation letters, cancellations, postponements, or transfer requests.

If you have any questions regarding these Terms and Conditions, Cancellation Policy, Visa Refusal Policy, Conference Cancellation/Postponement, or Transfer Policy, please contact our organizing team.