CANCELLATION POLICY
If a participant’s visa application is rejected or cancelled by the respective embassy or consulate, the conference organizers will provide a refund of the registration fee.
To process the refund, participants must submit an official visa rejection letter or supporting document issued by the embassy or consulate as proof of the visa denial.
Once the valid documentation is received and verified, the refund will be processed within 7–14 business days. Any applicable bank transaction or administrative charges may be deducted from the refund amount.
We encourage all participants to apply for their visa well in advance and to ensure that all required documentation is submitted accurately to avoid delays.
The organizing committee remains committed to supporting participants and will assist with any required conference invitation letters or documentation for the visa application process.
Note: In the case of VISA refusal, the paid amount can be transferred to the other conference as per your choice. Participants who availed discounts on registration fee are not eligible for refunds. Except, if the event is cancelled. Cancellation/Postpone of Conference/Summit:
In the event that the congress cannot be held or is postponed due to situation(s) beyond the control of the Conference/Summit organizers or due to events which are not attributable to wrongful intent or gross negligence of the congress organizers, the congress organizers will refund 100% of registration fee but cannot be held liable by participants for any damages, costs, or losses incurred, such as transportation costs, flight booking cancellation charges, accommodation costs, financial losses, etc.
Transfer Policy:
A Fully paid registration can be transferred to the other related conferences within the Organization, Only if participant is having a reason for their absence. Transfers are only initiated by requests through emails. If there is a replacement of registered person the details of the person Full name, Contact number, e-mail address, and their presenting Abstract along with Title must be provided to the respective conference secretary.
Our goal is to ensure a smooth and transparent experience for all attendees, and we remain committed to supporting participants throughout the registration and travel preparation process.
